Fiduciary Memorandum for Board Members

To: Board of Directors & Incoming Fiduciary Officers (CFO / Treasurer)[cite: 1]

From: Executive Leadership / Program Administration[cite: 1]

Date: September 2026[cite: 1]

Subject: Fiduciary Oversight, Restricted Fund Accounting, and Executive Compensation Justification[cite: 1]

1. Purpose of Memorandum

This memorandum provides formal fiduciary guidance to board members regarding the governance, financial accounting structure, and compensation protocols for the newly launched Agricultural Mentorship & Land-Link Program under our 501(c)(3) corporate umbrella[cite: 1].

2. Fiduciary Responsibilities & Asset Ring-Fencing

As board members, your primary fiduciary duty is to ensure organizational compliance and safeguard charitable assets[cite: 1]. By implementing restricted fund accounting, we insulate the corporation against risk[cite: 1]:

Grant funds and donations restricted for youth agricultural mentorship are legally bound to that purpose[cite: 1].
QuickBooks class tracking ensures audit-ready separation from our veteran ecological restoration activities[cite: 1].
No cross-subsidization of liabilities can occur between separate program streams[cite: 1].

3. Justification of Administrative Stipend ($1,100/Month)

The board is asked to review and formally approve a nominal administrative startup stipend of $1,100/month[cite: 1]. Fiduciaries should note the following protective guardrails[cite: 1]:

Below Market Rate: Independent analysis confirms this is well below regional market rates for program direction, protecting the organization from excess benefit transaction scrutiny[cite: 1].
Milestone Contingent: Compensation disbursement is strictly bound to verifiable operational milestones (such as MOU execution and initial grant onboarding), preventing unearned draws[cite: 1].
Grant Eligibility: Allocated from permitted administrative cost allowances within designated program grants or unrestricted overhead funds[cite: 1].

4. Action Required by the Board

The Board of Directors is required to review this charter, approve the restricted fund accounting protocols, and pass a formal resolution authorizing the milestone-contingent administrative stipend[cite: 1].